Microsoft Outlook Rules

OUTLOOK RULES GUIDE:  

Microsoft has a feature called Rules which can automatically move the email to a specific folder if it meets the condition that you specified in the rules. E.g., If you created a specific folder, all the emails based on that folder go automatically into that folder if there are specific rules applied to that folder. 

The easiest and most common rule to create allows you to move an item from a particular sender or with specific words in the subject line to another folder. You can make this rule directly from a message you've already received. Controls are easily customizable. There are a variety of options you can set for each type of rule you create. 

HOW TO CREATE A RULE? 

Step 1: Open your Outlook Inbox. 

Step 2: Go to setting in the top right corner and click on View all outlook settings. 

Step 3: Click on Rules. 

Step 4: Under rules, you can create, manage, edit/delete the rules and manage your mailbox accurately. Rules also run based on the order it is added, starting with the rules from the top. 

Step 5:- Make sure to erase/delete all the rules during the transition so incoming persons can create and manage and edit their own rules.